Batch-organise papers, reports, scanned materials and project files: merge, split, compress, rename, OCR and archive PDFs.
Put papers, scans, reports and attachments into consistent folders by project or topic.
Sort out the file structure first, then deal with PDF content.
Set file naming rules based on year, author, topic or project number.
The simpler the naming rule, the easier later searches will be.
Merge, split, reorder and rotate PDF pages and remove blank pages.
For scans, fix page order before running OCR.
Compress large PDFs and add a searchable text layer to scanned files.
Don't reduce image quality too much when compressing.
Archive processed PDFs into project folders and back them up locally or in the cloud.
For important projects, keep both the original and the processed versions.
